Terms & Conditions

The AICR International Presidium Meeting 2016 (“presidium”) is being held from 13 to 17 January 2016 in Vienna, Austria and is being organised by AICR Austria (“organiser”)

All bookings are to be made through the online booking tool on the event website www.aicr-congress.com.  All presidium registration fees (“fees”) will be paid directly to the organiser as indicated in the “Packages” section.

The participation fees will include VAT and city tax and are quoted per person.  For children’s policy, please contact the organiser directly at info@aicr-congress.com

Please note that the organiser is unable to guarantee these rates or the availability after the final deadline on December 31st, 2015.

Please note that the 4-night package does not include dinner on Wednesday, 13 January 2016, as this is planned exclusively for David Campbell Trophy finalists, jury, actors, the international committee and section presidents

Payment:

Payment can be made by credit card or by bank transfer in Euros. For the bank transfer option, the full amount must be received two weeks after booking at the latest.  If the fee is not received within 2 weeks, the booking will be cancelled and the participant will have to rebook their package at the higher rate.  For bookings made in December, the full amount must be received prior to 7 January 2016.

Bank details: 

Bank name: Erste Bank der oesterreichischen Sparkassen AG

Account Number: 283-430-586/01

IBAN: AT23 2011 1283 4305 8601

BIC: GIBAATWWXXX

Account Name: A.I.C.R

c/o Modul University Vienna

Am Kahlenberg 1

1190 Vienna

Austria

Please include “MEMBER'S NAME – SECTION” in the payment reference of the bank draft.

Please note:  Bank charges cannot be included in the package fee.  The participant is responsible for paying the bank charges and submitting the payment in such mode, that the organiser is credited with the full amount of the package.  Any shortages from bank charges will be invoiced to the participant and will have to be settled additionally.

Upon payment of the participation fees, a confirmation and receipt of the participant’s total payment will be sent by email. 

Package Availability and Booking Deadlines

The packages will be available as follows:

Early Bird Package:  book before 31 October 2015

Autumn Package:  book between 1 November and 30 November 2015

Last Minute Package:  book between 1 December and 31 December 2015

Please note that the organiser is unable to guarantee these rates or the availability after the final deadline on December 31st, 2015.  If you would like to book the package after December 31st, 2015 please contact the organiser by email info@aicr-congress.com

Cancellation Policy

Cancellation of participation must be sent by email to info@aicr-congress.com.  A cancellation is not valid without a confirmation from the organiser.

In case of cancellation, the organiser reserves the right to charge for any penalties based on the time of cancellation.

  • Cancellations made before 15 November 2015 will result in a 10% cancellation charge
  • Cancellations made between 16 November 2015 and 15 December 2015 will result in a 20% cancellation charge
  • Cancellations made on or after 16 December 2015 as well as no-shows will result in a 100% cancellation fee

If you are unable to attend, the organiser will accept a stand-in replacement at no additional charge.

Accommodation

The participants will be booked at the Hotel InterContinental Vienna (“The Presidium Hotel”).  The hotel registration will be handled together with the registration for the presidium only for stays within the duration of the program selected. 

If you would like to book pre-or post-night stays, you will be offered the rate of EUR 100 including breakfast in a single room or EUR 120 including breakfast in a double room.  These prices are per room per night including service charges and taxes.  Please do not hesitate to contact the organiser in case you wish to arrive earlier or depart later; the organiser will endeavor to assist you if extra accommodation is required.

Liability / Insurance / Force Majeur

The organiser cannot be held liable for any personal injury, loss or damages arising during the presidium and its related services - which include transportation, events or tours. Participants are strongly advised to arrange adequate personal insurance prior to travelling.

Should the presidium be cancelled, curtailed or adversely affected by any cause not within the reasonable control of the organiser including but not limited to war, fire, national emergency, labour dispute, strike, lockout, civil disturbance or Act of God, the organizer shall be under no obligation to refund all or part of the fee paid by the participant and shall be under no liability to the participant or any other person in respect of any actions, proceedings, claims, demands, losses (including consequential losses), costs or expenses whatsoever which may be brought against, suffered or incurred by the participant as the result thereof.

**Please note: the organiser reserves the right to amend any part of the presidium program or arrangements as necessary.

**Please note: all information supplied by the participants, including the names of individuals will be used only for the purposes of the congress by AICR Austria, AICR International or the sponsors/partners of the congress and will be subject to the appropriate data protection laws of Austria.

Sponsors

We would like to thank our main sponsors for making this event possible